Why the Poster Matters in Colorado
Colorado law mandates that every employer display the workers' compensation poster in a prominent place where employees can easily see it. The poster informs workers of their rights, the insurer, and the process for filing claims. Failure to post can result in fines, loss of coverage, or denial of claims.
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Legal Requirements
The required poster must include the following elements:
- State insurance carrier or group name
- Employer contact information
- Employee rights and responsibilities
- Steps to file a claim
- Contact details for the Colorado Workers' Compensation Board
It must be posted in a visible location in the employee area, such as the break room, near the entrance, or in a common workspace. The poster must remain in place for the duration of the employment relationship and be replaced if any information changes.
Where to Get the Official Poster
Employers can obtain the approved poster directly from the Colorado Department of Labor and Employment website. The state provides the latest version in PDF and printable formats. Using an unofficial or outdated poster can trigger compliance issues.
Common Compliance Mistakes
Many businesses overlook these pitfalls:
- Posting an older version that lacks updated contact numbers
- Hiding the poster in a location that employees rarely visit
- Not updating the poster after a change in the insurer or employer name
- Leaving the poster in a storage area instead of a public workspace
How to Keep the Poster Current
Set a quarterly review schedule to:
- Check the poster for accuracy
- Replace any outdated information
- Confirm the poster remains in a visible spot
Document each review in a compliance log to provide evidence if requested by regulators.
Penalties for Non‑Compliance
Non‑compliance can lead to:
- Administrative fines up to $1,000 per violation
- Potential suspension of workers' comp coverage
- Increased scrutiny in future audits
Summary
Displaying the Colorado workers' compensation poster is a straightforward yet critical compliance step. Keep the poster up to date, prominently placed, and sourced from the state to protect both your business and your employees.