Georgia Workers' Compensation Mileage Reimbursement Rate for 2023

2023 Rate and How It's Determined

In Georgia, the workers' compensation mileage reimbursement rate is set annually by the Department of Labor and Industry (DLI) and is based on the average cost of fuel, maintenance, and depreciation for the previous year. For 2023, the rate was set at $0.60 per mile. Employers must use this rate when reimbursing employees for work‑related travel that is not covered by a company vehicle or a specific travel policy.

Calculating Reimbursement

Reimbursement is calculated by multiplying the total miles driven for a covered claim by the rate. For example, if an employee drives 150 miles to a medical facility for a treatment related to a workplace injury, the reimbursement would be 150 miles × $0.60 = $90.00. The calculation should be documented in the claim file, and the employee must provide a mileage log or a valid travel record.

Scope of Covered Travel

Only travel directly related to the injury or claim qualifies. This includes:

• Travel to medical appointments
• Transportation to claim hearings or investigations
• Travel for work‑related training or certification that is part of the injury recovery process

Personal or commuting mileage does not qualify. Employers should review each claim to confirm eligibility before issuing reimbursement.

Reporting Requirements

Employers must report mileage reimbursement to the DLI on the workers' compensation claim form (Form 10). The form requires:

• Employee's name and claim number
• Total miles driven
• Reimbursement rate used
• Total amount paid

Failure to report or misreporting can result in penalties or audit inquiries.

Compliance Tips for Employers

1. Update Policies: Ensure company travel policies reference the current DLI rate and specify documentation required.

2. Use Digital Logbooks: Adopt an electronic mileage tracking system to reduce errors and speed reporting.

3. Audit Trail: Keep copies of mileage logs, receipts, and reimbursement calculations for at least five years.

4. Train HR and Claims Staff: Provide quarterly refreshers on rate changes and reporting deadlines.

Impact on Employers and Employees

Adhering to the correct rate protects employers from overpayment claims and keeps employees reimbursed fairly. Accurate mileage tracking also improves overall claim management efficiency and reduces audit risk.