Where the Information Resides
Most employers keep a copy of their workers‑comp policy in the employee handbook, on the company intranet, or in a shared drive. Search for a document titled "Workers' Compensation Policy" or "Insurance Summary." The insurer's name and policy number appear on the front page.
More from this site
Keep reading the latest coverage
If the employer does not post the policy online, ask your HR department directly. HR is required to provide the policy information upon request because it affects your benefits and rights if an injury occurs.
Check the State's Insurance Department Records
New York State's Workers' Compensation Board (WCB) maintains a public database of licensed insurers and the employers they cover. Visit the WCB website, navigate to the "Employer Information" section, and enter your company's name or employer identification number (EIN). The search returns the insurer's name, policy number, and the effective dates.
Alternatively, call the WCB's customer service line at 1‑800‑548‑7000. Provide the employer's name and ask for the current workers‑comp insurer. Keep the conversation in writing if possible for your records.
Review the Policy Binder and Certificates of Insurance
Many offices keep a binder of insurance certificates. Look for a certificate that lists the insurer, policy limits, and the coverage period. If you have access to a shared binder or a physical copy, the insurer's logo and contact details will be obvious.
Ask Your Supervisor or Safety Officer
In many companies, the safety or compliance officer manages insurance contracts. A quick conversation can confirm the insurer and provide the policy's contact number for claims.
What to Do If the Information Is Unavailable
Should you encounter resistance or incomplete records, file a formal written request under the NY State Workers' Compensation Act. Employers must disclose the insurer within 30 days. If the employer fails to comply, report the issue to the WCB; non‑compliance can result in penalties for the employer.
Why Knowing Matters
Knowing who covers you means you can file a claim quickly, understand coverage limits, and verify that the insurer is licensed and in good standing. It also helps you assess whether your workplace meets safety standards based on the insurer's underwriting criteria.