PA Workers Compensation Poster: What Employers Must Know

Legal Requirements for PA Workers Compensation Posters

In Pennsylvania, employers are required to display a workers compensation poster in a prominent location where employees can easily view it. The poster must be the most recent version issued by the Pennsylvania Department of Labor & Industry (L&I) and must be updated whenever L&I releases a new version. Failure to display the poster can result in penalties and loss of workers compensation coverage.

Key Information Included in the Poster

The poster must contain specific information that informs employees about their rights and the employer's obligations:

• Employer name and address
• Workers compensation insurance carrier name and address
• Contact information for L&I claims and complaints
• Employee rights to file a claim
• Employer responsibilities for reporting injuries and maintaining records

Where to Display the Poster

The poster must be placed in a location that is visible to all employees, such as a break room, near the time clock, or in a common area. It should be kept in a dry, well-lit place and remain on display at all times during the workday.

Common Mistakes to Avoid

Many businesses make these errors when posting the workers compensation poster:

• Using an outdated version of the poster
• Hiding the poster in a less frequented area
• Not verifying that the poster is the latest from L&I
• Failing to replace a damaged or illegible poster

Best Practices for Maintaining Compliance

Employers can adopt a simple compliance checklist to keep the poster up to date:

• Review the L&I website quarterly for updates
• Schedule a quarterly audit to confirm the poster's visibility and condition
• Maintain a digital copy of the current poster for quick reference
• Train supervisors to ensure the poster remains visible and intact

Impact on Workers and the Workplace

Properly displayed workers compensation posters serve more than just a legal requirement. They reassure employees that the company cares about safety, provide a clear path for injury reporting, and help reduce workplace accidents by fostering a culture of compliance.