Texas Workers' Compensation Poster Requirements Explained

What Texas Requires for the Workers' Compensation Poster

In Texas, employers must display the state‑issued Workers' Compensation Notice in a conspicuous place where all employees can see it during work hours. The poster must be the current version provided by the Texas Department of Insurance, Division of Workers' Compensation (DWC), and it must include contact information for the DWC, a brief description of workers' compensation rights, and a statement that the employer does not provide workers' compensation unless they have purchased coverage.

Where to Hang the Poster

The poster belongs in a high‑traffic area such as break rooms, near time clocks, or on bulletin boards used for official notices. It should be at eye level and not obscured by other signage. If the workplace has multiple locations, each site needs its own copy.

How Often to Update

The DWC updates the poster whenever regulations change or new contact numbers are issued. Employers must replace the poster within 30 days of any revision. Checking the DWC website quarterly helps ensure you stay current.

Additional Compliance Steps

While the poster satisfies the basic posting rule, Texas law also expects employers to:

• Provide written notice of workers' compensation coverage (or lack thereof) to each new hire within 30 days of employment.
• Maintain a record of the poster's placement and the date it was posted.
• Post any supplemental notices if the employer opts into the optional Texas Workers' Compensation Insurance program.

Common Mistakes to Avoid

Many businesses overlook the following pitfalls:

• Using an outdated poster from another state—Texas wording and phone numbers are unique.
• Placing the poster in a locked office where only managers can see it.
• Failing to replace the poster after a regulatory update, which can result in a citation.

Quick Reference Table