In Georgia, a Notice of Representation (NOR) must be filed with the State Board of Workers' Compensation within five days of a claimant's first contact with an attorney, and it triggers the employer's duty to cooperate with the chosen counsel and to direct all future communications through that attorney.
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When the Notice Is Required
The NOR is mandatory whenever a claimant hires legal representation after a work‑related injury. Georgia law (O.C.G.A. § 34‑7‑5) specifies that the attorney must submit the notice promptly to the Board and serve a copy on the employer or its insurer. Missing the five‑day window can delay claim processing and may expose the attorney to sanctions.
How to File the Notice
Filing is done electronically through the Board's online portal, though paper submissions are still accepted at the Board's Atlanta office. The required elements include:
- Claimant's name, address, and Social Security number
- Employer's legal name and address
- Attorney's name, firm, contact information, and Georgia State Bar number
- Case number (if already assigned) or a brief injury description
- Signature of the attorney confirming representation
After submission, the system generates a confirmation number that should be shared with the employer.
Employer and Insurer Obligations
Once the NOR is on record, the employer must:
- Cease direct communication with the claimant regarding the claim
- Provide the attorney with all claim‑related documents, including medical reports and wage statements
- Cooperate with the Board's investigation and any scheduled hearings
Failure to comply can result in penalties, including fines or adverse rulings on the claim.
Common Pitfalls and How to Avoid Them
Many attorneys overlook the five‑day filing rule, especially when representing a claimant who was injured outside regular business hours. To avoid this, set up an automated reminder as soon as representation begins. Additionally, ensure the correct claim number is entered; an incorrect number can cause the Board to reject the notice, requiring a resubmission that delays the process.
Comparison of Filing Options
| Method | Advantages | Considerations |
|---|---|---|
| Online portal | Instant confirmation, searchable record, faster processing | Requires account creation and internet access |
| Paper submission | Useful when electronic access is limited | Longer turnaround, risk of lost mail |
What Happens After the Notice Is Accepted
The Board logs the NOR and updates the claim file. The attorney then receives any upcoming hearing notices, and the employer is formally bound to interact only through counsel. The claimant can still participate in medical examinations and wage‑replacement decisions, but all communications flow through the attorney.
Resources for Attorneys and Claimants
The Georgia State Board provides downloadable NOR forms, a step‑by‑step filing guide, and a FAQ section addressing common questions about timing and service requirements. Mobile‑friendly versions are available, reflecting the Board's effort to accommodate users accessing the system on handheld devices.